The DA Form 638 is a crucial document used by the Army to recommend individuals for awards and decorations. It serves to record nominations, justify the merit of the award, and maintain case files for each individual. Understanding how to properly fill out this form is essential for ensuring that deserving service members receive the recognition they deserve.
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The DA Form 638 serves as a vital tool in the U.S. Army for recognizing and honoring the exceptional achievements of soldiers. This form is primarily used to recommend individuals for various awards and decorations, ensuring that their contributions are formally acknowledged. It encompasses a range of critical information, including the soldier's name, rank, organization, and the specific reason for the award. The form also requires detailed justification, where recommenders can highlight meritorious acts or services that warrant recognition. Additionally, it includes sections for both the recommender and intermediate authorities to provide their signatures, ensuring a thorough review process. The DA Form 638 not only helps maintain individual award case files but also adheres to privacy regulations, safeguarding personal information while facilitating the awards process. Understanding how to properly complete and submit this form is essential for anyone involved in the nomination process, as it plays a significant role in celebrating the dedication and bravery of service members.
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The DA Form 638, also known as the Recommendation for Award, is used primarily to nominate individuals for military awards and decorations. This form serves to document the nomination process, record final actions taken, and maintain individual award case files. It is an essential tool for recognizing the achievements and service of military personnel.
The form can be submitted by any individual who is familiar with the service member’s accomplishments and qualifications for an award. This may include peers, supervisors, or commanding officers. It is important that the recommender provides accurate and detailed information about the nominee's achievements to support the nomination.
The form requires various pieces of information, including:
Completing these sections accurately is crucial for the processing of the award recommendation.
The DA Form 638 can be used to recommend various types of awards, including but not limited to commendations, achievement medals, and service ribbons. However, for valor or heroism awards, as well as awards higher than the Meritorious Service Medal, specific guidelines outlined in Army Regulation 600-8-22 must be followed.
While there is no universal deadline for submitting the DA Form 638, it is advisable to submit the form as soon as possible after the achievements have occurred. Timely submission ensures that the nomination can be processed efficiently and that the service member receives recognition in a timely manner.
Once the DA Form 638 is submitted, it will undergo a review process by various authorities within the military hierarchy. The intermediate authorities will evaluate the recommendation and provide their approval or disapproval. If approved, the award will be processed, and the service member will be recognized for their accomplishments.
The Privacy Act of 1974 governs the collection and handling of personal information included in the DA Form 638. While providing personally identifiable information is voluntary, failing to do so may delay the processing of the application. It is important to be aware that some information may be disclosed to public and private organizations that grant or publicize awards.
When filling out the DA 638 form, it’s important to be thorough and accurate. Here are some guidelines to follow: